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Privacy

Privacy policy of the law firm URBANEK i Wspólnicy sp.k.

 

I. Scope of the Privacy Policy

This Privacy Policy regulates matters related to the processing of personal data by the law firm URBANEK i Wspólnicy sp.k. with its registered office in Warsaw (hereinafter referred to as “we”) with regards to processing of:

  • personal data of our contracting parties/clients as well as employees and co-workers of our contracting parties/clients;
  • personal data obtained during remote contact (by postal mail, telephone or e-mail);
  • personal data of candidates for work/cooperation.

II. Personal data controller

The controller of your personal data is URBANEK i Wspólnicy sp.k., a law firm with its registered office in Warsaw, ul. Żurawia 45, 00-680 Warsaw, registered in the Register of Entrepreneurs of the National Court Register by the District Court for the Capital City of Warsaw in Warsaw, 12th Commercial Division of the National Court Register under KRS number: 0000330549, NIP (tax number): 7010183431.

You can contact us as follows:

III. Personal data of our contracting parties/clients and their employees and co-workers

Purposes and basis for processing of personal data

We may process your data in connection with the conclusion and performance of contracts entered into with our clients and contracting parties:

  • to contact you on current matters, including the performance of contracts concluded between us and you or between us and your employer/entity you cooperate with or entity you represent, presenting offers, receiving mandates, answering questions. The legal basis for the processing of your data is our legitimate interest in the effective performance of the contract with our contracting parties/clients (through their employees/co-workers) and, if you are a party to a contract concluded by us or we take action at your request before the conclusion of a contract, the legal basis for the processing of your data by us will be the performance of the contract or taking of action before the conclusion of the contract;
  • in order to fulfil our obligations under tax, customs and accounting law, in which case, if necessary, we will process your data on the basis of a legal provision;
  • for the purpose of archiving and the assertion of rights and claims, the defence against claims in connection with the performance of the contract. In this case, the legal basis for our processing of your data is our legitimate interest, consisting in archiving the activities we carry out, and asserting rights and claims, as well as defending against claims.

Source of data

We have received your data directly from you or your employer/entity you work with or the entity you represent.

Categories of data

We process your data only to the extent necessary for the above-mentioned purposes.

If we have received your data from your employer/entity you work with, or the entity you represent, then we generally process data including: name and surname, email address and telephone number, as well as your work position.

IV. Personal data obtained during remote contact (by mail, telephone or e-mail)

We may also process the data of persons who contact us or who we contact, where this is unrelated to the performance of any contract for the sender or recipient of that correspondence.

Purposes and bases for processing of personal data

To the extent described above, we only process personal data for the purpose of contact or correspondence. In this case, the basis for our processing of your data is our legitimate interest, consisting in the fulfillment of the purpose of the contact, or your consent.

Source of data

We have received your data directly from you, or have obtained it from other sources, e.g. websites, from other people who have indicated you to us as the appropriate contact person for a given case.

Categories of personal data

We process your data only to the extent necessary for the above-mentioned purposes. As a rule, we process data including: name and surname, e-mail address and telephone number, as well as your position.

V. Personal data of candidates for work/cooperation

Purposes and bases for processing of personal data

We need your personal data in order to carry out ongoing recruitment and, if applicable, to take action to conclude a contract.

If you give your additional consent, we will process your data for future recruitment.

We will process your personal data in accordance with the basis aligned with the purpose of processing.

We will process your personal data:

  • in case of persons applying for employment on the basis of an employment contract – on the basis of legal regulations, to the extent that it will be necessary to carry out the recruitment process and possibly conclude an employment contract or to perform a specific type of work or a specific position (on the basis of Article 221 of the Labour Code) or will be necessary to perform other legal obligations incumbent on us;
  • in other cases, to the extent that the processing is necessary to carry out the recruitment process and possibly conclude a contract with you (basis – contract or taking steps before entering into a contract) or will be necessary to fulfil other legal obligations incumbent on us;
  • on the basis of your consent, to the extent of the data you provide us with in the application documents or during the recruitment process, if you provide us with data other than: your name(s) and surname, date of birth, the contact details you have indicated and, if you provide us with information about your education, employment history and professional qualifications, if this is not necessary for a particular type of work or position;
  • on the basis of your consent, for the processing of your data for future recruitment, if you give us such consent;
  • on the basis of our legitimate interest in pursuing our rights and defending ourselves against claims;
  • on the basis of our legitimate interest in the scope of the data collected during the recruitment process to verify qualifications and skills. We have a legitimate interest in testing your skills and abilities – we need this to assess whether you are the right person for the position we recruit for.

Source of data

We obtain your data directly from you, including through online recruitment services (depending on the situation).

Categories of personal data

During the recruitment process we may request the following data from you: first name(s) and surname, date of birth, contact details indicated by you. In addition, if it is necessary to perform a specific type of work or a specific position, we may request information about your education, information about your previous employment history, as well as information about your professional qualifications.

You provide us with any other information voluntarily, on your own initiative. The extent of this information is therefore up to you.

We would like to point out that in the case of your preference for employment on the basis of an employment contract, the provision of data to the extent specified in Article 221 § 1 of the Labour Code is required by law. If you prefer to be employed on the basis of a civil-law contract, provision of the above data is required by us and necessary in order to take part in the recruitment process. Non-provision of the data will result in your inability to participate in the recruitment.

The provision of additional personal data is voluntary and does not affect the possibility of participation in the recruitment process – failure to provide such data will not give rise to any unfavorable treatment of the candidate and will not constitute a reason justifying refusal of employment.

VI. What rights do you have?

You have the right to:

  • demand access to your personal data, the right to rectification, erasure (“right to be forgotten”) or restriction of processing;
  • transfer of data processed automatically in connection with the conclusion or performance of a contract or on the basis of your consent;
  • if our processing of your data is based on your consent, you have the right to withdraw your consent at any time. Withdrawal of consent does not, however, affect the lawfulness of the processing of your personal data by us, which we carried out on the basis of your consent before it was withdrawn;
  • to object – on grounds relating to your specific situation – to the processing of personal data on the basis of a legitimate interest. However, in such a situation, we will continue to process your personal data to the extent necessary if there is a legitimate reason for this on our part.

You can exercise the above-mentioned rights by writing to our address: Urbanek i Wspólnicy Sp.k. with its registered office in Warsaw, ul. Żurawia 45, 00-680 Warsaw or by e-mail at office@urbanek-law.pl.

You also have the right to lodge a complaint with the President of the Personal Data Protection Office.

VII. Your personal data storage term

The term for which we will store your data will depend on the purpose for which the data was collected and the basis of processing.

We will process your personal data processed in connection with and on the basis of the contract concluded with you as our client/contracting party, or your employer/entity you work with or entity you represent for the period of time during which claims related to this contract may come to light, i.e. 6 years + 1 year from the end of the year in which the contract was performed, including 6 years as a possible period for the performance of claims related to the contract, plus an additional year for claims made at the last minute, problems with delivery, and the counting from the end of the year serves to determine one deletion date for contracts ending in a given year.

If we acquire any rights from you in connection with the performance of the contract, we will process your personal data for the duration of these rights.

For other purposes based on our legitimate interest, we will process your data for the period of validity of these purposes or until you object.

With regard to our processing of your data on the basis of a legal obligation, we will process your data until the duration of this legal obligation, e.g. until the expiry of the tax statute of limitations.

In the scope of our professions of advocates and attorneys-at-law, we process personal data for a period of 10 years from the end of the year in which the proceedings in which the personal data were collected were completed.

Storage term of personal data of candidates for work and cooperation:

  • we will process your personal data for the purposes of the recruitment you have applied for no longer than 6 months from the date you submit your application documents. After the expiry of this period, we will store your data for archiving purposes before deleting them, which will always take place in January of the calendar year following the calendar year in which the aforementioned period of 6 months has expired;
  • if you submit application documents not related to any specific recruitment, we will process your data for current recruitment purposes (for the position you have indicated) until your consent is withdrawn, in any case for no longer than 6 months from the date of submission of application documents. After this period, we will store your personal data for archiving purposes before deleting them, which will always take place in January of the calendar year following the calendar year in which the aforementioned period of 6 months has expired;
  • if you agree to participate in future recruitments, your personal data will be processed for these purposes for a period of 2 years from the date of your application. After this period, your data will be stored for archiving purposes before deleting them, which will always take place in January of the calendar year following the calendar year in which the aforementioned period of 2 years has expired.

VIII. Data recipients

We will pass on your personal data to our suppliers with whom we will contract services related to the processing of personal data, e.g. IT services, accountants, online recruitment services (depending on the situation).

Your data may also be transferred to other entities cooperating with us, in particular other advocates or attorneys-at-law, sworn translators, tax advisors, notaries or appraisers, if it is required for the proper performance of the contract with you or your employer/entity you work with or the entity you represent.

IX. Cookie files

In order to use the site it is necessary to use equipment having access to the Internet as well as duly configured internet search engine e.g. Microsoft Edge, Google Chrome, Mozilla Firefox etc.

This site uses cookie files (cookies), i.e. small pieces of text information stored within your DTE (data terminal equipment (computer, phone, etc). The cookie files used by our law firm’s Internet site are used to ensure the proper functioning of the site.

You may prevent the storing of cookie files within your DTE by appropriately configuring the search engine or by using appropriate software and/or applications designed for such purposes.

Below you will find references to some official Internet sites belonging to producers of the most often used search engines, containing information about actions required to change the settings of a relevant search engine for the purposes mentioned above.

Warsaw, 16.12.2022